Project Management Specialists

Business Operations & Enablement

Level 4455 of 1200 points

Job description

Project Management Specialists

Job purpose

To analyse and coordinate the schedule, procurement, staffing and budget of a product or service on a project basis and to lead the work of the technical staff assigned to it, so that deliverables reach the client on time, within cost and to agreed quality standards.

Skills

Project planning and control method: building and updating plans covering objectives, technologies, schedules, funding and staffing; budget estimating and cost tracking; procurement and the selection of vendors and consultants; milestone and deliverable monitoring; the quality standards deliverables must meet; and the staffing of a project, from recruitment to the assignment of duties. No rated knowledge data or incumbent qualification distribution is recorded; the preparation assumed is a four-year degree for most entrants, with several years of related experience and on-the-job training.
Acts as a point of contact for the client or customer and communicates with key stakeholders to establish project requirements and objectives. Confers with project personnel to identify and resolve problems, facilitates meetings, delivers status presentations to customers and project staff, and reports budget, resource, technical and customer satisfaction status to managers. Negotiates with stakeholders and suppliers to obtain resources.
Problems arise in the running of the project: resolving those raised by project personnel, identifying resource, staffing or funding shortfalls by reviewing objectives and schedules, and detecting budget issues from the costs incurred by project staff. Proposes, reviews or approves modifications to project plans, with the agreed objectives and requirements as the frame of reference.
Develops and updates project plans; schedules and coordinates project activities to meet deadlines; assigns duties to project personnel; monitors milestones and deliverables; and requests and reviews project updates to confirm deadlines will be met. The framework is set by objectives and requirements agreed with stakeholders and the client; within it the postholder determines the sequencing of work and the allocation of duties.
The tasks indicate no manual handling or dexterity demands.

Responsibilities

Leads and guides the work of the technical staff assigned to the project: recruits or hires project personnel, assigns duties and responsibilities to them, and monitors the performance of team members to provide performance feedback. The brief evidences no responsibility for pay, formal appraisal or discipline.
Identifies the project's financial needs, prepares and submits budget estimates, monitors the costs incurred by project staff, and produces cost tracking reports. The brief indicates no financial limits, and funding is reported on to managers rather than owned outright.
Identifies, reviews and selects the vendors or consultants engaged to meet project needs. Beyond ordinary care of a workstation, no responsibility for plant, stock or premises is evidenced.
Produces and distributes project documents, plans, status presentations and progress reports, and submits project deliverables to clients, ensuring adherence to quality standards. Determines the content and structure of that documentation within the client's agreed requirements.

Effort required

Holds the whole picture of a project — scope, schedule, cost, staffing and procurement — while attending to individual milestone and deliverable detail. Judgement is required in resolving problems brought by project personnel and in deciding which plan modifications to approve.
Answerable to clients and managers for delivery, and responsible for monitoring team members' performance and giving them feedback. The brief carries no surveyed data on exposure to conflict, hostility or distress, so none is asserted.
No physical effort data has been surveyed for this occupation. The tasks indicate planning, reporting and meeting work, and no lifting or exertion.

Working conditions

No work context data has been surveyed for this occupation. The tasks indicate office-based work with meetings involving project personnel, stakeholders, suppliers and clients, and evidence no hazard or exposure.
No data exists on hours, shift patterns, on-call expectations, time pressure or consequence of error, and none is assumed. The tasks show work governed by project deadlines and deliverable dates, with objectives agreed with stakeholders and status reported to managers, while day-to-day scheduling and assignment of work are decided by the postholder.

Skills

40% · 231 points▾

KnowledgeLevel 4 of 8
72 of 144 points
Factual and theoretical knowledge in broad contexts within a field of work. The job requires a range of thinking and practical knowledge to find solutions to specific problems in the job or study area.
Interpersonal and communication skillsLevel 3 of 5
58 of 96 points
Effective communication and interpersonal relationships. The job holder is required to adapt communication to different audiences and foster trust, cooperation and positive working relationships.
Problem-solving skillsLevel 3 of 5
58 of 96 points
Variable problems. The job involves dealing with different kinds of problems that require careful thinking, research into different options or adjusting existing ways of doing things. Guidance and resources may be limited.
Planning and organisational skillsLevel 3 of 5
43 of 72 points
Moderate organisational skills required. The job requires the organising and prioritising of multiple tasks, with some level of adjustment to plans on the basis of changing circumstances or deadlines.
Physical skillsLevel 0 of 5
0 of 72 points
Not applicable. The job does not require any particular physical skills (although there is likely to be some physical activity).

Responsibility

35% · 135 points▾

PeopleLevel 2 of 5
58 of 144 points
Basic responsibility for people. Provides support, guidance or advice to individuals or small teams. This could include assisting with personal development, providing informal mentoring or guiding others through tasks with minimal decision-making power. It may involve contributing to others' sense of safety and comfort, but with limited decision-making authority or accountability for outcomes.
Goods and equipmentLevel 0 of 5
0 of 84 points
Not applicable. The job does not involve any responsibility for goods or equipment.
InformationLevel 3 of 5
58 of 96 points
Moderate responsibility for information. The job involves managing information to ensure it is accurate, of high quality and secure. The job holder may make decisions about the handling of sensitive data.
Financial resourcesLevel 1 of 5
19 of 96 points
Very limited responsibility for financial resources. The job involves handling small amounts of cash or processing simple transactions, such as recording expenses or maintaining basic financial records.

Effort

15% · 65 points▾

Mental effortLevel 3 of 5
36 of 60 points
High level of mental effort. The job involves frequent concentration on complex tasks that require considerable mental effort, such as interpreting complex data.
Psychosocial and emotional effortLevel 2 of 5
29 of 72 points
Occasional psychosocial and emotional effort. The job requires occasional involvement in emotionally demanding situations, such as handling minor conflicts or dealing with upset individuals.
Physical effortLevel 0 of 5
0 of 48 points
Not applicable. The job does not require any physical effort.

Working Conditions

10% · 24 points▾

Environment (physical, psychological or emotional)Level 1 of 5
17 of 84 points
Minimal exposure to hazards or stress. The job involves little or no exposure to physical hazards (e.g. chemicals, moving equipment, noise) and minimal emotional or psychological risks (e.g. occasional routine tasks with no emotional burden). There is minor exposure to dust, dirt, fumes, noise, waste, poor lighting, etc.
Organisational environmentLevel 1 of 5
7 of 36 points
Minimal organisational demands. The job requires standard working hours with no night shifts or irregular schedules. There is little or no need for travel or digital connectivity beyond typical working hours.